Entry Date: 24 Feb 2018
Expiry Date: 01 Mar 2018
The HDA has the following three-year fixed-term contract position:
Main Purpose: To ensure that programmes are fully functional through facilitating, coordinating and supporting the Manager: Support Services with the operational functions and administrative logistics, including programme office support.
Key Responsibility Areas: Programme office support management: • Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment • Assisting with the logistics of site office set up and maintenance requirements at these offices • Managing office procurement requirements • Design and implement business continuity procedures to ensure business stability in the event of a crisis • Attend to health and safety requirements within the office environment • Document management: • Facilitate the gathering of relevant information and reports of each programme • Oversee storage and maintenance of existing documents within the document management system • Monitor and update store information and data • Maintain database of service providers, clients and other key stakeholders • Reporting: • Compile regular Technical Status Report • Complete electronic document management system reporting • Develop office business dashboard/scorecard • Develop and complete learnings (lessons learnt) report where and when required • Compile expanded public works reports (EPWP) where / when required • Compile portfolio management office (PMO) reports where and when required • Complete programme project reports • Knowledge management: • Coordinate and monitor framework for documenting lessons learnt (quarterly reporting) • Monitor and evaluate information from various departments within the programmes • Provide quality analysis of information from departments to provide relevant reports, proposals and recommendations to Regional Manager / Head: National Programme Design and Management • General programme operational support: • Ensure new staff receive induction and orientation training and all details are loaded on the relevant Huma Resource systems • Creation and implementation of a system that creates accessible information to all users within the various programmes • Provide operational and administrative support to the regional offices when required • Maintaining a diary and meeting schedules management for the Regional Manager / Head: National Programme Design and Management • Liaise and facilitate relationships with stakeholders including service providers and Government officials with Regional Manager / Head: National Programme Design and Management • Sourcing and booking venues and meetings rooms when required
• Ensure set-up for critical meetings are in order (such as tools, documentations, projectors) • Drafting, receiving approvals and distribution of relevant documentation (agendas, minutes, reports, presentations) for meetings as required • Ensuring smooth running of event and quick resolution of any issues on the day.
Requirements: • A Grade 12 or equivalent certificate • A relevant admin or business administration qualification (national diploma) • Five to eight years’ experience in a similar role • Competency in Microsoft Office package (Outlook, Excel, PowerPoint, Project and Word) • Experience in basic management.
Please forward a relevant CV (Clearly marked with the reference number of the position) in a Microsoft Word format to firstname.lastname@example.org.
Should you not comply with the above requirements your application will NOT be considered.
Closing date for applications: 01 March 2018
CVs received after the closing date will NOT be considered. Kindly take note if you have not been contacted within fourteen (14) days of the closing date; please consider your application unsuccessful.
Enquiries: Noxolo Phohleli/Wandile Mhlanga 011 6562863
Conditions of service: The HDA is an equal opportunity employer ●Appointments will be made in accordance with the HDA Employment Equity policy ●The HDA reserves the right not to make an appointment.