Entry Date: 29 Jul 2018
Expiry Date: 04 Aug 2018
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The HDA has the following permanent position:
Position: Programme Coordinator (North West)
Reference: Programme Coordinator (NW)
Main Purpose: To ensure that programmes are fully functional through facilitating, coordinating and supporting the Provincial Manager with the operational functions and administrative logistics, including programme office support.
Key Responsibility Areas:
Programme office support management:
Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment
Assist with the logistics of site office set up and maintenance requirements at these offices
Managing office procurement requirements
Design and implement business continuity procedures to ensure business stability in the event of a crisis
Attend to health and safety requirements within the office environment
Facilitate the gathering of relevant information and reports of each programme
Oversee storage and maintenance of existing documents within the document management system
Provide training to users e.g. project teams, project administrators on usage of electronic version of the document management system
Monitor and update stored information and data
Maintain database of service providers, clients and other key stakeholders
Compile regular technical status reports
Complete electronic document management system reporting
Develop office business dashboard/scorecard
Develop and complete learning s (lessons learnt) report where or when required
Compile expanded public works report (EPWP) reports where or when required
Compile portfolio management office (PMO) reports where or when required
Complete programme project reports
Coordinate and monitor framework for documenting learning’s /lessons learnt. (Quarterly reporting)
Monitoring and evaluation of information from various departments within the programmes
Provide quality analysis of information from departments to provide relevant reports, proposals and recommendations to Provincial Manager
Ensure new staff receive induction and orientation training and all details are loaded on the relevant HR system
Create and implement a system that creates accessible information to all users within the various programmes
Provide operational and administrative support to the regional offices when required
Maintain a diary and meeting schedules
Liaise and facilitate relationships with stakeholders including service providers and government officials with Provincial Manager
Source and book venues and meetings rooms when required
General programme operational support:
Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
Draft, receive approvals and distribution of relevant documentation (agendas, minutes, report, presentations etc.) for meetings as required
Ensuring smooth running of event and quick resolution of any issues on the day
A Grade 12 or equivalent qualification
A relevant administration or business administration qualification (National Diploma)
Five to eight years’ experience in similar role
Competent in MS Office package, Outlook, Excel, PowerPoint , Project and Word
Experience in basic management
Please forward relevant CV ONLY (Clearly marked with the reference number of the position) in a Microsoft Word format to firstname.lastname@example.org.
Should you not comply with the above requirements your application will NOT be considered.
Closing date for applications: 04 August 2018
CVs received after the closing date will NOT be considered. Kindly take note if you have not been contacted within fourteen (14) days of the closing date; please consider your application unsuccessful.
Enquiries: John Brouckaert – 011 267 2920
Conditions of service: The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment.
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest. Communication will be conducted with short-listed applicants only.