Entry Date: 23 Jul 2024
Expiry Date: 11 Jul 2024
The Housing Development Agency (HDA) is a national public sector development agency that acquires and prepares land as well as develop the land and project manage the development of housing and human settlements. We carry out our activities in partnership with a range of stakeholders including national, provincial and local government and municipalities, as well as with communities, developers, financiers and other affected parties. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements. For more information about the HDA, please visit our website: www.thehda.co.za.
Follow us on Twitter @The_HDA and on Facebook: TheHDA.
The HDA has the following Temporary Six-Month Fixed Term Contract position:
Project Administrator
Location: Johannesburg, Gauteng
Reporting Line: Development Manager
Ref: HDA PAG002
Main Purpose: To provide Planning, Coordination, Programming, Communication, Reporting and Administrative support to enable the effectiveness functioning of the Provincial Office.
Key Performance Areas:
1. Programme Coordination
• Coordinate the collection and collation of project documentation for the various programmes.
• Coordinate and assist in the collation of all project documentation from contractors and service providers
• Provide administrative support to the Provincial Manager and Team when required
• Maintaining a diary and meeting schedules management for the Provincial Manager and Team
• Sourcing and booking venues and meetings rooms when required
• Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
• Ensuring smooth running of event and quick resolution of any issues on the day.
2. Meeting Management:
• Arrange stakeholder workshops & meetings regarding MTSF human settlements project pipeline planning, programming and coordination
• Arrange and facilitate relationship meetings between Clients, HDA and service providers
• Arrange and facilitate relationship meetings between the Department and Municipalities in matters relating to project planning, verification and prioritization
• Distribution of relevant documentation (agenda’s, minutes, report, presentations etc.) for meetings as required
3. Administration Support:
• Provide support in preparing reports and presentations for stakeholders (internal & external)
• Provide administrative support to the Provincial Manager and immediate reporting line, including arranging meetings and minute taking
• Maintain all programme related information in line with the document and record management system of the HDA
• Data and records management
4. Finance Support
• Provide support in preparing the project budget.
• Collation of invoice payment packs as per the checklist
• Ensure timeous preparation and submission of invoices for payments
• Maintain accurate records of all invoices and payments
5. Qualifications and Experience:
• Grade 12
• Diploma in built environment/Development Studies/Project Management will be an added advantage
• Minimum experience of 2 years in project administration or in a similar role
• Competent in MS Project, MS Schedule, Outlook, Excel intermediate and Word intermediate.
———————————————————————————————————————————————————————————————————Remuneration Scale: R 342 800 and R 428 513 per annum (all-inclusive package)
Closing date for applications is 11 July 2024
To submit your application, please send an email HDARecruitRegBGau@thehda.co.za
When submitting your application for a position, please adhere to the following:
1. CVs received after the closing date will NOT be considered.
2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
3. The CV must be in PDF format.
4. Copies of all qualifications must be provided.
5. Copy of identity document must be provided.
6. Two contactable references.
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
Conditions of service: The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.
