Entry Date: 12 Sep 2018
Expiry Date: 18 Sep 2018
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The HDA has the following permanent position:
Supply Chain Management: Officer
Location: Johannesburg Reference: MIH/SCM-08 -GP
Main Purpose: To provide administration support to the SCM (procurement) unit.
Key Responsibility Areas:
Order management:
Daily management of procurement to pay process for all provinces
Receive and assess requisitions with the purpose of determining the procurement strategy to be used
Issue and place request for quotations in the relevant media and HDA website
Evaluate supplier offers in line with the Preferential Procurement Policy framework Act and the HDA Supply Chain policies and procedures
Identify and analyse commodities with the objective of creating contracts
Expediting on outstanding orders
Compile monthly purchase order reports
Report on savings, cost reduction and avoidance
Keep all documents (Requisitions, quotations and orders) together for filing purposes
Provide support to HDA staff in the interpretation, implementation and procurement policy for purchases under R1 million
RFX management:
Place adverts in appropriate media for the required time period
Preparing, issuing of Request for information/quotation/ information (RFX) documents
Receive and register RFX documents
In conjunction with user departments, evaluate supplier offers and recommend
Provide guidance to the end users in terms of the RFX procedures
Confirm SLA’s are in place prior to formal appointment where applicable (i.e. services)
Compile and prepare SCM report after evaluation of bids
Vendor management:
Coordinate the loading and updating of vendors into the Sage 300 system
Manage the rotation of vendors
Report on non-performance by vendors
Compile monthly report in terms of contracts, purchase orders and BBBEE spend
Contract maintenance:
Verify documents received against contract checklist
Follow-up on outstanding contracts and all relevant documentation
Report on contracts that are about to expire and action taken
Update contract register
Safekeeping ad filing of contracts
Draft standard contracts for approval
Loading of approved contracts on - A Complete and Comprehensive Program for Accounting Control (ACCPAC)
Bid committees administration:
Compile Bids Adjudication committee (BAC) packs after evaluation of Bid Committees Administration (BCA) packs
Manage the timeous distribution of BAC packs
Reviewing the terms of reference for approval
Minute taking at Bid Specification Committee (BSC) if required
Administration and Filing:
Assist with the updating of the HDA website with all adverts, calls for proposals and proposal awards
Monitor movement of contracts
Requirements
National Diploma in Purchasing / Logistics
Three years’ SCM experience
Competent in MS Outlook, Excel intermediate, PowerPoint intermediate and Word intermediate
Competent at ACCPAC
Good communication, analytical and administrative skills
Knowledge of PFMA, (Preferential Procurement Policy framework Act) PPPFA and National Treasury Regulations, Broad Based Black Economic Empowerment (BBBEE)
Please forward relevant CV (Clearly marked with the reference number of the position) in a Microsoft Word format to hda.applications@mihrecruitment.co.za.
Should you not comply with the above requirements your application will NOT be considered.
Closing date for applications: 18 September 2018
CVs received after the closing date will NOT be considered. Kindly take note if you have not been contacted within fourteen (14) days of the closing date; please consider your application unsuccessful.
Enquiries: Wandile Mhlanga / Noxolo Phohleli (011) 656 2863
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Conditions of service: The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment.
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest.Communication will be conducted with short-listed applicants only.