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Housing Development Agency

Finance Administrator

Gauteng

Location

Fixed-Term-Contract

3 Years

FA001

Reference

R242 900 - R303 600

Salary

Responsibilities

Administrative support

  • Maintain and organise both manual and electronic financial documentation in accordance with the organisation’s document management procedures.
  • File financial records accurately to ensure ease of retrieval for operational use and audit purposes.
  • Retrieve relevant financial documents and information upon request by authorised personnel.
  • Ensure that financial records are archived and stored systematically according to the applicable financial year and record-keeping policies.

Supplier Payments

  • Prepare Electronic Funds Transfer (EFT) requisition vouchers together with the required payment checklists for supplier invoices.
  • Compile and verify supporting documentation required to process compliant supplier payments.
  • Ensure that all transactions are appropriately authorised in accordance with the organisation’s approved Delegation of Authority framework.
  • Allocate transactions to the appropriate General Ledger accounts to support accurate financial reporting.
  • Verify availability of funds prior to submitting invoices for payment processing.
  • Monitor and maintain the finance invoice mailbox daily, ensuring that supplier invoices are received, logged, and processed timeously.
  • Submit verified invoices for payment processing in accordance with internal financial procedures and payment cycles.

Assets Management

  • Tag and record newly acquired assets in accordance with the organisation’s asset management procedures.
  • Assist with bi-annual asset verification exercises for both Head Office and Regional Offices.
  • Support the finance team in maintaining the Fixed Asset Register (FAR) by ensuring that relevant documentation relating to assets is properly maintained.

Reporting

  • Capture supplier invoices in the Invoice Tracker Register on a daily basis to facilitate monitoring of invoice processing timelines.
  • Track the movement and progress of invoices submitted to business units for verification and approval.
  • Prepare and update the Invoice Tracker Report for management review.
  • Follow up with business units regarding long outstanding invoices reflected in the invoice tracker.
  • Compile reports on invoices exceeding 30 days pending authorisation to support compliance with payment turnaround requirements.
  • Prepare monthly reports on payments processed for finance management monitoring and review.

Requirements

  • National Diploma (NQF 6) in Finance, Accounting, Business Administration, or a related field
  • Added advantage: Degree (NQF 7)
  • Minimum of 1-2 years’ experience in an administrative or office support role.
  • Experience within a finance or accounting environment will be considered an added advantage.

When submitting your application for a position, please adhere to the following:

  1. CVs received after the closing date will NOT be considered.
  2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
  3. The CV must be in PDF format.
  4. Copies of all qualifications must be provided.
  5. Copies of identity document must be provided.
  6. Two contactable references must be provided.

Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service:

  • The HDA is an equal opportunity employer
  • Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females
  • South African citizens from ethnic groups listed as Africans, White, Indian and Coloured populations are all encouraged to apply for job opportunities in the HDA . The HDA reserves the right not to make an appointment.

We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

Closing Date

02/06/2026

Application Email

Interested candidates are invited to submit their CV together with supporting documents, clearly indicating the position applied for, to:
HDARecruitFinance@thehda.co.za