Finance Administrator Bank Reconciliation (Head Office)

Bank Reconciliation and Transaction Monitoring

• Perform daily, weekly, and monthly reconciliation of all bank accounts against the organisation’s accounting records.
• Investigate and resolve discrepancies between bank statements and internal accounting records.
• Capture and process relevant adjustments and journal entries accurately within the financial accounting system.
• Monitor and clear outstanding reconciling items, including uncleared payments, deposits, transfers, and bank charges.
• Ensure reconciliations are completed within prescribed timelines to support accurate financial reporting.
• Maintain supporting documentation for reconciliations to facilitate internal and external audit review.

Cash Management Support

• Monitor cash inflows and outflows to ensure the organisation maintains adequate liquidity.
• Assist in the preparation of cash flow reports and forecasts for management review.
• Liaise with the finance and treasury functions to support effective cash management and planning.
• Monitor bank balances and alert management to potential cash flow risks or irregular transactions.

Financial Record Keeping and Reporting

• Maintain accurate and well-organised financial records relating to all bank transactions.
• Prepare bank reconciliation reports for management review and approval.
• Support the preparation of monthly, quarterly, and annual financial reports.
• Provide reconciled bank account information and supporting documentation for internal and external audit processes.

Budget Administration Support

• Assist in compiling National Treasury reporting databases, including the Estimates of National Expenditure (ENE) and Medium-Term Expenditure submissions.
• Upload approved and revised budgets into the financial management system (Sage Accpac).
• Assist with the preparation of monthly and quarterly budget performance reports.
• Verify the accuracy of General Ledger accounts on purchase requisitions and activation forms prior to processing.
• Support the annual budget preparation and planning process in collaboration with the finance team.

Compliance & Internal Controls

• Ensure that all bank reconciliation processes comply with organisational financial policies, internal control procedures, and applicable accounting standards.
• Support the implementation and maintenance of effective internal controls to prevent errors, irregular transactions, or potential fraud.
• Identify and report unusual or suspicious transactions promptly to the Payments Specialist or Finance Manager.
• Maintain proper documentation and audit trails to support governance, transparency, and audit readiness.