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Housing Development Agency

Operations Support Coordinator (Re-Advertisement) Head Office

Gauteng

Location

Fixed-Term-Contract

3 Years

HDAOSC002

Reference

R453 300 - R566 616

Salary

Responsibilities

Business Unit Support

  • Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment.
  • Assisting with the logistics of site office set up and maintenance requirements ate these offices.
  • Managing office procurement requirements.
  • Design and implement business continuity procedures to ensure business stability in the event of a crisis.
  • Attend to health and safety requirements within the office environment.

Performance Management

  • Render support in the development of scorecards/ performance contracts for all staff (probation contracts/coaching and performance reviews).
  • Co-ordinate submission of performance contracts and assessments for provincial office.
  • Ensure accurate Quarterly Evidence Files (POE) are submitted by all staff.

Document Management

  • Facilitate the gathering of relevant information and reports of the Business Unit.
  • Assist with the collation and the setting up of the Unit’s budget.
  • Oversee storage and maintenance of existing documents within the document management system.
  • Provide training to users e.g. project teams, Project administrator’s on usage of electronic version of the document management system.
  • Monitor and update stored information and data.
  • Maintain database of service providers, clients and other key stakeholders.

Reporting

  • Provide regular feedback to the Head of Business Unit regarding operational responsibilities.
  • Ensure that proper record keeping (statistics) are retained and updated regularly and prepare and submit statistical/statutory reporting as appropriate.
  • Assist with the preparation of monthly and quarterly performance reports.

Financial Planning and Management

  • Assist in preparing the Head of Business Unit s Office budget and monitor and track expenditure.
  • Ensure compliance and adherence to HDA procurement processes both internally and as related to service providers.
  • Manage variance reporting in conjunction with the Head of Business Unit.

General Operations Support

  • Ensure new staff receive induction and orientation training and all details are loaded on the relevant HR.
  • Creation and implementation of a system that create accessible information to all users within the various programmes.
  • Provide operational and administrative support to the regional offices when required.
  • Maintaining a diary and meeting schedules management for the Head of Business Unit.
  • Liaison and facilitation of relationships with stakeholders including service providers and government officials with the Head of Business Unit and Management.
  • Sourcing and booking venues and meetings rooms when required.
  • Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
  • Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes, report, presentations etc.) for meetings as required.
  • Ensuring smooth running of event and quick resolution of any issues on the day.

 

Requirements

  • Degree in Office Administration/Public Administration/Business Management
  • Competent in MS Project, Outlook, Excel intermediate and Word intermediate
  • 3-5 years’ experience in a similar role

When submitting your application for a position, please adhere to the following:

  1. CVs received after the closing date will NOT be considered.
  2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
  3. The CV must be in PDF format.
  4. Copies of all qualifications must be provided.
  5. Copies of identity document must be provided.
  6. Two contactable references must be provided.

Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service:

  • The HDA is an equal opportunity employer
  • Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females
  • South African citizens from ethnic groups listed as Africans, White, Indian and Coloured populations are all encouraged to apply for job opportunities in the HDA . The HDA reserves the right not to make an appointment.

We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

Closing Date

07/08/2026

Application Email

Interested candidates are invited to submit their CV together with supporting documents, clearly indicating the position applied for, to:
HDARecruitCEO@thehda.co.za