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Housing Development Agency

SCM Committee Officer (Head Office)

Gauteng

Location

Fixed-Term-Contract

3 Years

HDASCMCO001

Reference

R453 300 - R680 000

Salary

Responsibilities

Bid Committee Administration and Compliance

  • Coordinate the scheduling, documentation, and logistics for Bid Specification, Evaluation, and Adjudication Committee meetings in accordance with the HDA SCM Policy and National Treasury Regulations.
  • Compile and distribute accurate bid committee packs, ensuring all supporting documentation meets audit and legislative standards.
  • Record, prepare, and maintain detailed minutes and resolutions of bid committee proceedings for audit trail purposes.
  • Ensure all bid committee decisions are documented, authorised, and filed in compliance with PFMA and internal control requirements.

Procurement Process Facilitation

  • Facilitate the end-to-end bid process, from bid advertisement to contract award, ensuring adherence to prescribed timelines and compliance requirements.
  • Review bid submissions for completeness, eligibility, and compliance with PPPFA and B-BBEE requirements prior to committee consideration.
  • Advise internal stakeholders on bid committee protocols, documentation standards, and compliance obligations.
  • Monitor and track the progress of all bids through the committee process, escalating delays or compliance risks to the Supply Chain Manager.

Audit, Reporting, and Record Management

  • Prepare and submit bid committee records and supporting documentation for internal and external audit reviews in accordance with AGSA requirements.
  • Compile regular reports on bid committee activities, decisions, and compliance status for submission to the Supply Chain Manager and Senior SCM Manager.
  • Maintain a secure and auditable record management system for all bid committee documentation, ensuring accessibility for audit and oversight purposes.
  • Analyse audit findings and implement corrective actions to strengthen bid committee compliance and controls.

Stakeholder Liaison and Capacity Building

  • Liaise with internal departments to clarify bid specifications, evaluation criteria, and committee requirements.
  • Facilitate induction and capacity building sessions for bid committee members on legislative updates and SCM policy changes.
  • Respond to audit, AGSA, and National Treasury queries relating to bid committee processes and documentation.
  • Support the Supply Chain Manager in implementing process improvements and policy updates impacting bid committee operations.

Requirements

  • National Diploma in Logistics or National Diploma in Supply Chain Management, or Public Administration at NQF Level 6 as recognised by SAQA.
  • B-Tech in Logistics or Bachelor’s Degree in Supply Chain Management, or Public Administration at NQF Level 7, or a professional certificate in Public Sector Supply Chain Management (CIPS). (This additional qualifications will serve as an added advantage).
  • Minimum 3 years’ experience in public sector supply chain management or procurement administration, with at least 2 years directly supporting bid committee processes under PFMA and National Treasury regulatory frameworks.
  • Experience in a Schedule 3A public entity or similar environment is required.

Knowledge of:

  • Knowledge of the Public Finance Management Act (PFMA), National Treasury Regulations, and their application to public sector procurement processes
  • Knowledge of the Preferential Procurement Policy Framework Act (PPPFA) and Broad-Based Black Economic Empowerment (B-BBEE) Codes as they relate to bid adjudication
  • Knowledge of Supply Chain Management frameworks and bid committee procedures within a public entity context
  • Knowledge of document management and audit trail requirements for procurement processes

Understanding of:

  • Understanding of the policy and governance context of public sector procurement, including the role of bid committees in ensuring compliance and transparency
  • Understanding of how supply chain management integrates with organisational service delivery and financial management functions
  • Understanding of procurement risk, audit requirements, and the consequences of irregular, fruitless, or wasteful expenditure

Ideal

Advanced Knowledge

  • Advanced knowledge of public sector contract management and post-award supplier performance monitoring
  • Advanced understanding of National Treasury Instruction Notes and circulars impacting bid processes
  • Knowledge of emerging trends in public procurement reform and digital tendering platforms

Professional Competence

  • Demonstrated competence in coordinating bid specification, evaluation, and adjudication committee meetings in accordance with statutory requirements
  • Proven competence in preparing compliant procurement documentation, including bid evaluation reports and contract award submissions

Project and Strategic Knowledge

  • Understanding of the HDA’s Annual Performance Plan (APP) and how procurement activities support organisational strategic objectives.

When submitting your application for a position, please adhere to the following:

  1. CVs received after the closing date will NOT be considered.
  2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
  3. The CV must be in PDF format.
  4. Copies of all qualifications must be provided.
  5. Copies of identity document must be provided.
  6. Two contactable references must be provided.

Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service:

  • The HDA is an equal opportunity employer
  • Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females
  • South African citizens from ethnic groups listed as Africans, White, Indian and Coloured populations are all encouraged to apply for job opportunities in the HDA . The HDA reserves the right not to make an appointment.

We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

Closing Date

21/10/2026

Application Email

Interested candidates are invited to submit their CV together with supporting documents, clearly indicating the position applied for, to:
HDARecruitSCM@thehda.co.za