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Housing Development Agency

Programme Coordinator (Cape Town)

Western Cape

Location

Fixed-Term-Contract

3 Years

HDAWCPC001

Reference

R394 200 - R492 750 (All-inclusive Salary Package)

Salary

Responsibilities

Programme office support Management

  • Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment.
  • Assisting with the logistics of site office set up and maintenance requirements ate these offices.
  • Managing office procurement requirements.
  • Design and implement business continuity procedures to ensure business stability in the event of a crisis.
  • Attend to health and safety requirements within the office environment.

Document Management

  • Facilitate the gathering of relevant information and reports of each programme.
  • Oversee storage and maintenance of existing documents within the document management system.
  • Provide training to users e.g. project teams, Project administrator’s on usage of electronic version of the document management system.
  • Monitor and update store information and data.
  • Maintain database of service providers, clients and other key stakeholders.

Reporting

  • Compile regular Technical Status Report.
  • Complete electronic document management system reporting.
  • Develop Office Business dashboard/scorecard.
  • Develop and Complete Learning s (lessons learnt) Report where / when required.
  • Compile Expanded Public Works Report (EPWP) Reports where / when required.
  • Compile Portfolio Management Office (PMO) Reports where / when required.
  • Complete Programme Project Reports.

Knowledge Management

  • Coordinate and monitor framework for documenting learning’s /lessons learnt. (Quarterly reporting).
  • Monitoring and evaluation of information from various departments within the programmes.
  • Provide quality analysis of information from departments to provide relevant reports, proposals & recommendations to Regional Manager / Head: National Programme Design and Management.

General Programme operational support

  • Ensure new staff receive induction and orientation training and all details are loaded on the relevant HR.
  • Creation and implementation of a system that create accessible information to all users within the various programmes.
  • Provide operational and administrative support to the regional offices when required.
  • Maintaining a diary and meeting schedules management for the Regional Manager / Head: National Programme Design and Management.
  • Liaison and facilitation of relationships with stakeholders including service providers and government officials with Regional Manager / Head: National Programme Design and Management.
  • Sourcing and booking venues and meetings rooms when required.
  • Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
  • Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes, report, presentations etc.) for meetings as required.
  • Ensuring smooth running of event and quick resolution of any issues on the day.

Requirements

  • Grade 12.
  • Relevant Admin or Business administration qualification (national diploma).
  • 5-8 years’ experience in similar role.
  • Competent in MS Office package, Outlook, Excel, PowerPoint , Project and Word.
  • Experience in basic management.

When submitting your application for a position, please adhere to the following:

  1. CVs received after the closing date will NOT be considered.
  2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
  3. The CV must be in PDF format.
  4. Copies of all qualifications must be provided.
  5. Copies of identity document must be provided.
  6. Two contactable references must be provided.

Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service:

  • The HDA is an equal opportunity employer
  • Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females
  • South African citizens from ethnic groups listed as Africans, White, Indian and Coloured populations are all encouraged to apply for job opportunities in the HDA . The HDA reserves the right not to make an appointment.

We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

Closing Date

21/10/2026

Application Email

Interested candidates are invited to submit their CV together with supporting documents, clearly indicating the position applied for, to:
HDARecruitRegAWC@thehda.co.za