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Housing Development Agency

Programme Coordinator (North West)

North West

Location

Fixed-Term-Contract

3 Years

HDAPC001

Reference

R394 200 – R492 750

Salary

Responsibilities

General Programme operational support

  • Provide operational and administrative support to the provincial office.
  • Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment.
  • Maintain the diary and meeting schedules for the Provincial Management.
  • Manage office procurement requirements and office operations.
  • Sourcing and booking venues and meetings rooms when required.
  • Rendering support and assistance to all strategic planning, monitoring, and evaluation-related functions.
  • Managing staff travel requests and support the provincial staff.

Meeting Management

  • Arrange and facilitate meetings.
  • Arrange and facilitate various Committee Meetings on behalf of the Provincial Manager recording and taking of minutes, consolidation and follow up action plans.
  • Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
  • Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes, report, presentations etc.) for meetings as required.

Document Management

  • Facilitate the gathering of relevant information and reports.
  • Oversee storage and maintenance of existing documents within the document management system.
  • Provide training to users e.g., project teams, Project administrators on usage of electronic version of the document management system.
  • Monitor, update, and store information and/or data.
  • Maintain database of service providers, clients, and other key stakeholders.

Reporting

  • Ensure timeous submission of all monthly and quarterly Reports to the Regional Manager/ Organisational Performance/ M&E/ the department and municipalities.
  • Assist in the development, implementation and tracking of the Provincial Annual Performance Plans (the statement of intent/ IPWs).
  • Develop and track the Operational Risk Register for the provincial office and ensure adherence to risk mitigation strategies and delivery timelines.
  • Ensure information is consolidated and uploaded onto the HDA Dashboard or any reporting tools (Information Management Tool M&E) for strategic reporting.

Performance Management

  • Render support in the development of scorecards/ performance contracts for all staff (probation contracts/coaching and performance reviews).
  • Co-ordinate submission of performance contracts and assessments for provincial office.
  • Ensure accurate Quarterly Evidence Files (POE) are submitted by all staff.

Personnel Management

  • Liaise with HR Support in arranging interview sessions.
  • Liaise with HR support to organize training courses for staff.
  • Liaise with HR support with the administration of personnel matters, salary matters.
  • Assist in the updating and amendment of the Provincial Structure to align to the needs.
  • Update employees with new information and adhere to requests from HR Support.

Finance Management

  • Manage office procurement requirements.
  • Preparation and submission of invoices for payments.
  • Ensure provision of relevant financial information for use by the Programme Manager & team in decision making processes.
  • Ensure regular provision of financial information related to projects for statutory and other financial reporting requirements.

 

 

Requirements

  • Grade 12 and National Diploma in office administration/project management or equivalent qualification
  • Competent in MS Project, Outlook, Excel intermediate and Word intermediate
  • 3-5 years’ experience in a similar role

When submitting your application for a position, please adhere to the following:

  1. CVs received after the closing date will NOT be considered.
  2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
  3. The CV must be in PDF format.
  4. Copies of all qualifications must be provided.
  5. Copies of identity document must be provided.
  6. Two contactable references must be provided.

Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service:

  • The HDA is an equal opportunity employer
  • Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females
  • South African citizens from ethnic groups listed as Africans, White, Indian and Coloured populations are all encouraged to apply for job opportunities in the HDA . The HDA reserves the right not to make an appointment.

We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

Closing Date

06/08/2026

Application Email

Interested candidates are invited to submit their CV together with supporting documents, clearly indicating the position applied for, to:
HDARecruitRegBNW@thehda.co.za