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Housing Development Agency

Receptionist (Cape Town)

Western Cape

Location

Fixed-Term-Contract

3 Years

HDAWCR001

Reference

R163 900 - R204 889 (All-inclusive Salary Package)

Salary

Responsibilities

Switchboard Management and Maintenance

  • Answering and appropriately responding to incoming calls.
  • Directing calls appropriately.
  • Taking messages and sending these to the appropriate parties.
  • Notify supplier of switchboard issues and ensure they get resolved.

Front Office Management

  • Welcome visitors and prepare refreshments for visitors at the receptions area.
  • Directing visitors to appropriate staff and venues.
  • Coordinating visitors by adhering to visitors sign in processes.
  • Assisting with queries where necessary.

Meeting Room Administration

  • Planning and scheduling the booking of meeting rooms.
  • Ensuring that meeting rooms are prepared for meetings.
  • Allocating and managing meeting room tools and equipment such as data projectors, flip charts and tele-conference portals.
  • Ensuring that appropriate equipment for meetings is set up and working.
  • Ensure that refreshments for meeting is set up at all times.

General Administration

  • Distributing mail and faxes.
  • Maintaining internal telephone lists.
  • Ensuring that all telephone related information is available.
  • Coordinate the repair, maintenance and utilization of office equipment including telephone equipment.
  • Ensuring stock of stationery and other office supplies is at the correct levels for the HAD.
  • Ordering of stationery when required and complying with the procurement process.
  • Typing of submissions and filing.
  • Any other administration support required.

Ad Hoc

  • Any other duties which may be assigned from time to time.

Requirements

  • Grade 12 or similar qualification.
  • At least 2 years’ experience as a receptionist and managing a front office.
  • Excellent communication and customer service skills.

When submitting your application for a position, please adhere to the following:

  1. CVs received after the closing date will NOT be considered.
  2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
  3. The CV must be in PDF format.
  4. Copies of all qualifications must be provided.
  5. Copies of identity document must be provided.
  6. Two contactable references must be provided.

Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service:

  • The HDA is an equal opportunity employer
  • Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females
  • South African citizens from ethnic groups listed as Africans, White, Indian and Coloured populations are all encouraged to apply for job opportunities in the HDA . The HDA reserves the right not to make an appointment.

We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

Closing Date

12/10/2026

Application Email

Interested candidates are invited to submit their CV together with supporting documents, clearly indicating the position applied for, to:
HDARecruitRegAWC@thehda.co.za