Specialist: Facilities and Occupational Health and Safety (Head Office)

 Occupational Health & Safety Governance and Compliance

• Contribute and collaborate to the development and review of OHS policies, procedures and systems in line with applicable legislation.
• Coordinate and review Hazard Identification and Risk Assessments (HIRA) across all HDA offices.
• Enforce and monitor compliance with OHS legislation and internal policies, identify non-compliance and recommend corrective actions.
• Develop, coordinate and test emergency preparedness, evacuation and incident response plans.
• Coordinate statutory OHS appointments and support the effective functioning of the Health and Safety Committee.
• Investigate incidents and near misses, prepare reports and recommend preventative measures to reduce recurrence.
• Provide specialist technical advice and guidance to management and staff on OHS matters.

Facilities Management and Workplace Operations

• Implement the implementation of approved facilities management operating models and standards.
• Coordinate facilities operations nationally, including maintenance, cleaning, parking and support services.
• Ensure office safety measures and facilities standards are implemented in accordance with lease agreements and legislative requirements.
• Implement space planning, office layouts and furniture procurement.
• Monitor service provider performance against SLAs and recommend remedial action where required.
• Conduct and document regular facilities inspections, identifying risks and improvement opportunities.

Security Management and Risk Control

• Coordinate the implementation of approved security management plans for all HDA offices.
• Conduct security risk assessments and provide recommendations to management.
• Implement and monitor security systems, access controls and incident reporting.
• Ensure service providers are compliant with PSIRA regulations and contractual requirements.

Facilities Maintenance and Operational Administration

• Coordinate preventative and reactive maintenance activities across all offices.
• Manage service providers responsible for cleaning, hygiene, waste and security services.
• Oversee refurbishment, minor renovation and office relocation projects within approved plans.
• Maintain records relating to assets, maintenance schedules, inspections and guarantees.
• Monitor waste management and support energy efficiency and environmental compliance initiatives.

Financial and Procurement Management

• Contribute to the preparation of the facilities and OHS operational budget.
• Monitor expenditure against approved budgets and report variances.
• Support procurement and contract management processes in line with PFMA, Treasury Regulations and internal SCM policies.
• Verify invoices, identify anomalies and follow up on corrective action.
• Prepare reports on the financial performance of the function.

People Management and Supervision

• Supervise and support assigned staff in line with performance management processes.
• Allocate work, provide guidance and support skills development.
• Promote a culture of compliance, safety, accountability and service excellence.
• Provide advice and guidance to employees on matters relating to Occupational Health and Safety, security arrangements and facilities management to ensure compliance, safety and operational effectiveness.

People Management

• Select, assign, lead and manage people.
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
• Build and manage relationships with staff members.
• Manage and support staff development.
• Develop and manage the implementation of succession plans for key individuals and critical positions.
• Implement the HDA HR policies and procedures as required.
• Manage risks and address issues as they arise.
• Ensure transfer of skills.