Entry Date: 17 Sep 2023
Expiry Date: 26 Sep 2023
The Housing Development Agency (HDA) is a National Public sector development agency that inter alia has the mandate to identify, acquire, prepare, and develop suitable land for human settlements. The agency also undertakes the programme and project management for development of housing and human settlements. The HDA carries out its functions in partnership with a range of stakeholders including national, provincial and local government and municipalities, as well as with communities, developers and financiers. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements.
For more information about the HDA, please visit our website: www.thehda.co.za.
Follow us on Twitter @The_HDA and on Facebook: TheHDA.
The HDA has the following three-year fixed-term contractposition:
Manager: SCM CAPEX
Location: Head Office, Johannesburg
Reporting Line: Senior Manager: SCM
Reference: MSCMC 011
Main Purpose:
To manage the HDA’s financial sustainability and health by ensuring compliance, and implementation of SCM policies and practices.
Key Responsibility Areas:
Tender Activation
Tender Documentation Preparation and Advertising
Tender/Proposal Receipt
1. Governance and Administration
• Participate in the development of SCM Policies and Operating Procedures making sure that they are aligned with applicable legislation.
• Assist with Audit queries both internal and external and ensure that audit queries are resolved.
• Monito compliance with SCM Policy and Procedures by all HDA employees.
2. Demand Planning
• Develop and/or participate in the development of the supply chain strategy for the organization.
• Develop annual plans with prioritization and resourcing.
• Oversee organization wide management of the strategic sourcing, procurement, contracting, and evaluation of services.
• Manage and/or execute procurement related functions (e.g., develop and implement contract management and procurement frameworks, sourcing strategies, negotiate agreements, draft and manage contracts, etc.)
• Develop and implement new systems, best practices, inventory control, demand planning, and other optimizations to meet the HDA’s sourcing requirements.
3. Tender Process Management
• Ensure all tenders or bids requested are duly approved and that are budgeted for and listed on the Procurement Plan.
• Ensure that the end user submits a complete and duly approved request for tender or quotation which is duly approved.
• Establish industry based tender compliance requirements (e.g.,CIDB, NHBRC) through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.
• Distribute the draft tender advert template to facilitate the line manager in drafting a tender advert.
• Place advert in the appropriate media for the required time.
• Receive tenders or proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.
• Review submitted tenders or proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.
• Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee
Bid Specification and Calls for Proposals.
Bid Evaluation Committee
Bid Adjudication Committee:
4. Bid Committees
• Schedule and convene BIS Specification Committee and ensure that all specifications are drawn or tabled at BSC for approval.
• Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders.
• Provide advice in the development of Calls for Proposal to ensure that SCM policies are complied with.
• Take minutes if and when required.
• Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials.
• Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion.
• Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting.
• Apply the BEE and Pricing formulae to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest rated tenders.
• Prepare the packs for the Bid Adjudication Committee
• Manage the approval, signature and storage of BAC minutes and reports.
5. Bidder Communication
• Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policy.
• Deal with any queries from bidders related to tender or proposal outcomes.
. Contact Management
• Employ appropriate contract management practices.
• Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy.
• Manage the loading of contracts onto the contract management system.
• Maintain the contract register for tenders through updating register with all contract changes monthly.
• Oversee contract administration process.
7. Supplier/Service Provider Management
• Address any supplier database errors with the Procurement Administrator
• Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet.
• Manage the validity of compliance data for preferred suppliers through ensuring that relevant documentation is provided and updated annually.
8. Vendor System Management
• Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements.
• Manage the issuing purchase orders for loaded and approved vendors to ensure that they are compliant with the SCM requirements.
• Approve purchase orders for procurement in line with the delegated authority level and SCM policy requirements.
• Manage the annual vendor details validation and updating process through checking the accuracy of information captured.
9. Reporting and Administration
• Compile reports as required including:
o Procurement reports
o BEE and SMME reports
o Contract register reports.
o Contracts spend reports.
o Undertake all required administration as necessary.
10. People management
• Select, assign, lead and manage people.
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
• Build and manage relationships with staff members.
• Manage and support staff development.
• Develop and manage the implementation of succession plans for key individuals and critical positions.
• Implement the HDA HR policies and procedures as required.
• Manage risks and address issues as they arise.
11. Requirements
• Relevant degree or equivalent in SCM or similar
• Public sector procurement experience is essential.
• Experience in Capital Projects and Contract Management
• Computer literate
• Minimum 7 years public procurement experience
• CIPS Registration
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Remuneration Scale: R906 100.00 – R1 177 900.00 per annum (all-inclusive package)
Closing date for applications is 26 September 2023.
To submit your application, please send an email HDARecruitSCM@thehda.co.za
When submitting your application for a position, please adhere to the following:
1. CVs received after the closing date will NOT be considered.
2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
3. The CV must be in PDF format.
4. Copies of all qualifications must be provided.
5. Copy of identity document must be provided.
6. Two contactable references.
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
Conditions of service: ● The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females ● The HDA reserves the right not to make an appointment.
We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
