Entry Date: 25 Jun 2021
Expiry Date: 11 Jul 2021
The Housing Development Agency (HDA) is a national public sector development agency that acquires and prepares land as well as develop the land and project manage the development of housing and human settlements. We carry out our activities in partnership with a range of stakeholders including national, provincial and local government and municipalities, as well as with communities, developers, financiers and other affected parties. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements. For more information about the HDA, please visit our website: www.thehda.co.za.
Follow us on Twitter @The_HDA and on Facebook: TheHDA.
The HDA has the following three-year fixed-term contract position:
Manager: Supply Chain Management - CAPEX (Head Office - JHB)
REPORTING LINE: Senior SCM Manager
Ref: JHB000783
Main Purpose: To manage the HDA financial sustainability and health and to manage the implementation of compliant financial practices.
Key Performance Areas:
1. Demand Planning
• Develop and/or participate in the development of the supply chain strategy for the organization
• Develop annual plans with prioritization and resourcing
• Oversee organization-wide management of the strategic sourcing, procurement, contracting, and evaluation of services
• Manage and/or execute procurement related functions (e.g., develop and implement contract management and procurement frameworks, sourcing strategies, negotiate agreements, draft and manage contracts, etc.)
• Develop and implement new systems, best practices, inventory control, demand planning, and other optimizations in order to meet the HDA’s sourcing requirements
2. Tender Process Management
Bid Specification and Calls for Proposals
• Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders
• Provide advice in the development of Calls for Proposal to ensure that SCM policies are complied with
• Take minutes if required
Tender Documentation Preparation and Advertising
• Establish industry-based tender compliance requirements (e.g. CIDB, NHBRC) through reviewing the scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.
• Distribute the draft tender advert template to facilitate the line manager drafting a tender advert
• Place advert inappropriate media for the required time period
Tender/Proposal Receipt
• Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.
• Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.
• Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee
Bid Evaluation Committee
• Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials
• Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion
• Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting
• Apply the BEE and Pricing formulae to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest-rated tenders
• Prepare the packs for the Bid Adjudication Committee
3. Bid Adjudication Management
• Manage the approval, signature and storage of BAC minutes and reports
4. Bidder Communication
• Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policy
• Refer any queries from bidders related to tender/proposal outcomes to SCM and Contracts Manager
5. Contract Management System
• Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy
• Manage the loading of contracts onto the contract management system
• Maintain the contract register for tenders through updating the register with all contract changes monthly
6. Supplier/Service Provider Management
• Address any supplier database errors with the Procurement Administrator
• Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet
• Manage the validity of compliance data for preferred suppliers by ensuring that relevant documentation is provided and updated annually
7. Vendor System Management
• Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements
• Manage the issuing purchase orders for loaded and approved vendors to ensure they are compliant with the SCM requirements
• Approve purchase orders for procurement in line with the delegated authority level and SCM policy requirements
• Manage the annual vendor details validation and updating process through checking the accuracy of information captured
8. Reporting and Administration
• Draft reports as required including:
• BEE and SMME reports
• Contract register reports
• Undertake all required administration as necessary
9. People Management
• Select, assign, lead and manage people
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system
• Build and manage relationships with staff members
• Manage and support staff development
• Develop and manage the implementation of succession plans for key individuals and critical positions
• Implement the HDA HR policies and procedures as required
• Manage risks and address issues as they arise
10. Requirements:
• Relevant degree or equivalent in SCM or similar
• Public sector procurement experience is essential
• Computer literate
• Minimum 7 years public procurement experience
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Please forward a relevant CV (Clearly marked with the reference number of the position) in a Microsoft Word format to mandy.scullard@sixsense.co.za
Conditions of service:
The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment.
Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The closing date for applications is 11th July 2021
For enquires please contact Mandy Scullard, mandy.scullard@sixsense.co.za OR 061 753 8745
