Entry Date: 04 Oct 2024
Expiry Date: 11 Oct 2024
The Housing Development Agency (HDA) is a national public sector development agency that inter alia has the mandate to identify, acquire, prepare, and develop suitable land for human settlements. The agency also undertakes the programme and project management for development of housing and human settlements. The HDA carries out its functions in partnership with a range of stakeholders including national, provincial, and local government as well as with communities, developers, and financiers. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements.
For more information about the HDA, please visit our website: www.thehda.co.za.
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The HDA has the following Fixed term contract position:
Programme Coordinator
Location: North West
Reporting Line: Provincial Manager
Ref: HDA PCNW002
Main Purpose: To ensure that programmes are fully functional through facilitating, coordinating and supporting the Manager: Support Services with the operational functions and administrative logistics, including programme office support.
Key Performance Areas:
1. Programme office support Management
• Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment
• Assisting with the logistics of site office set up and maintenance requirements ate these offices
• Managing office procurement requirements
• Design and implement business continuity procedures to ensure business stability in the event of a crisis
• Attend to health and safety requirements within the office environment.
2. Document Management
• Facilitate the gathering of relevant information and reports of each programme
• Oversee storage and maintenance of existing documents within the document management system.
• Provide training to users e.g. project teams, Project administrator’s on usage of electronic version of the document management system.
• Monitor and update store information and data.
• Maintain database of service providers, clients and other key stakeholders.
3. Reporting
• Compile regular Technical Status Report.
• Complete electronic document management system reporting.
• Develop Office Business dashboard/scorecard.
• Develop and Complete Learning s (lessons learnt) Report where / when required.
• Compile Expanded Public Works Report (EPWP) Reports where / when required.
• Compile Portfolio Management Office (PMO) Reports where / when required.
• Complete Programme Project Reports, spreadsheet and presentations.
• Generate/Compile reporting files (soft copy and hard copy when required.
4. Knowledge Management
• Coordinate and monitor framework for documenting learning’s/lessons learnt. (Quarterly reporting)
• Monitoring and evaluation of information from various departments within the programmes
• Provide quality analysis of information from departments to provide relevant reports, proposals and recommendations to Regional Manager/Head: National Programme Design and Management.
5. General Programme operational support
• Ensure new staff receive induction and orientation training and all details are loaded on the relevant HR and HDA Systems.
• Creation and implementation of a system that create accessible information to all users within the various programmes.
• Provide operational and administrative support to the regional offices when required.
• Maintaining a diary and meeting schedules management for the Regional Manager / Head: National Programme Design and Management.
• Liaison and facilitation of relationships with stakeholders including service providers and government officials with Regional Manager / Head: National Programme Design and Management.
• Sourcing and booking venues and meetings rooms when required.
• Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
• Coordinate all the teams travel, accommodation and conference arrangements.
• Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes, report, presentations etc.)
• Participate and coordinate the management the management of budget utilization (availing the accurate budget general accounts).
• Coordination of meetings when required (invitation, agenda, venue, minutes, attendance register etc.
6. Qualifications & Experience
• Minimum relevant NQF level 6 qualification.
• Relevant Admin or Business Administration qualification (National Diploma) is required.
• 5-8 years of experience in similar role is required.
• Competent in MS Office package, Outlook, Excel, PowerPoint, Project and Word is required.
• Experience in basic office management will be added as an advantage.
———————————————————————————————————————————————————————————————————Remuneration Scale: R 394 200 and R 492 750 per annum (all-inclusive package)
Closing date for applications is 11 October 2024
To submit your application, please send an email HDARecruitRegBNW@thehda.co.za
When submitting your application for a position, please adhere to the following:
1. CVs received after the closing date will NOT be considered.
2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
3. The CV must be in PDF format.
4. Copies of all qualifications must be provided.
5. Copy of identity document must be provided.
6. Two contactable references.
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
Conditions of service: The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.
