Entry Date: 13 Mar 2024
Expiry Date: 18 Mar 2024
The Housing Development Agency (HDA) is a national public sector development agency that inter alia has the mandate to identify, acquire, prepare and develop suitable land for human settlements. The Agency also undertakes the programme and project management for development of housing and human settlements. The HDA carries out its functions in partnership with a range of stakeholders including national, provincial and local government as well as with communities, developers and financiers. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements.
For more information about the HDA, please visit our website: www.thehda.co.za
Follow us on X @the_hda and on Facebook: The Housing Development Agency.
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The HDA has the following six (6) months temporary position:
TEMPORARY SCM SPECIALIST X2
Location: Head office, Johannesburg
Reporting Line: Manager: Supply Chain
Reference: HDASCM02
Main Purpose: To manage and implement effective SCM policies and practices within the HDA.
Key Performance Areas:
1. Tender Process Management:
Bid Specification and Calls for Proposals.
• Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders.
• Provide advice in the development of Specification/Terms of Reference etc. to ensure that SCM policies are complied with.
• Take minutes of the bid specification committee if required.
Tender Documentation Preparation and Advertising
• Establish industry based tender compliance requirements (e.g. CIDB, NHBRC) through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.
• Distribute the draft tender advert template to facilitate the line manager approving a tender advert.
• Place advert in appropriate media for the required time period.
Tender/Proposal Receipt
• Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.
• Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.
• Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee.
Bid Evaluation Committee
• Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials.
• Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion.
• Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting.
• Apply the Specific Goals and Pricing formulae to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest rated tenders.
• Prepare the packs for the Bid Adjudication Committee.
2. Bid Adjudication Management:
o Manage the approval, signature and storage of BAC minutes and reports.
3. Bidder Communication
o Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policy.
o Refer any queries from bidders related to tender/proposal outcomes to SCM and Contracts Manager
4. Contract Management System:
o Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy.
o Manage the loading of contracts onto the contract management system.
o Maintain the contract register for tenders through updating the register with all contract changes monthly.
5. Supplier/Service Provider Management:
o Address any supplier database errors with the Procurement Administrator
o Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet.
o Manage the validity of compliance data for preferred suppliers through ensuring that relevant documentation is provided and updated annually.
6. Vendor System Management
o Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements.
o Manage the issuing purchase orders for loaded and approved vendors to ensure they are compliant with the SCM requirements.
o Approve purchase orders for procurement between R30 000 and R100 000 in line with the delegated authority level and SCM policy requirements.
o Manage the annual vendor details validation and updating process through checking the accuracy of information captured.
7. Reporting and Administration:
• Draft reports as required including:
o BEE and SMME reports
o Contract register reports.
• Undertake all required administration as necessary.
8. Qualifications and Experience:
• Relevant degree or equivalent in SCM or similar
• Public sector procurement experience is essential.
• Computer literate
• Minimum 5 years public procurement experience
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Remuneration: R43 433,33 per month (all-inclusive package)
Closing date for applications is 18 March 2024.
To submit your application, please send an email HDARecruitSCM@thehda.co.za.
When submitting your application for a position, please adhere to the following:
1. CVs received after the closing date will NOT be considered.
2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
3. The CV must be in PDF format.
4. Copies of all qualifications must be provided.
5. Copy of identity document must be provided.
6. Two contactable references must be provided.
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
Conditions of service: The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy ● The HDA reserves the right not to make an appointment. We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.
