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Entry Date: 26 Feb 2025
Expiry Date: 04 Mar 2025

The Housing Development Agency (HDA) is a national public sector development agency that acquires and prepares land as well as develops the land and project manages the development of housing and human settlements. We carry out our activities in partnership with a range of stakeholders including national, provincial, and local government and municipalities, as well as with communities, developers, financiers, and other affected parties. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements. For more information about the HDA, please visit our website: www.thehda.co.za.

Follow us on Twitter @The_HDA and on Facebook: TheHDA.

The HDA has the following Three-year Fixed term contract position:

Position: Leasing Officer

Location: Head Office – Johannesburg

Reporting Line: Manager: Land & Property Management

Ref: HDA LO001

Main Purpose: To maintain day to day accounting, administrative and leasing services relating to HDA property portfolio in order to meet legislative requirements and support operations.

Key Performance Areas:

1. Coordination of existing Lease Portfolio

• Ensure proper documentation of all the lease contracts
• Ensure continuous alignment between lease contracts, systems information and site information
• Administer and execute all dates, notices and lease obligations
• Ensure HDA (landlord) and tenant compliance to all contract conditions
• Monitor that the administration processes comply with Provincial and Municipal statutory requirements
• Allocate all rental spaces using allocation processes of the HDA
• Facilitate the collection of rent by contractual enforcement
• Resolve and respond to queries from applicants and update occupants’ income on the database.

2. Identify Leasing Opportunities or Market Research

• Identify all possible leasing opportunities for the portfolio
• Market properties to both private and public market for leasing
• Identify potential tenants(users) and avail the opportunities identified to the market
• Negotiate and conclude best possible and cost-effective leases
• Conduct the market rental assessment to establish amounts to be charged on each lettable space.

3. Credit and Debit Management

• Prepare credit vetting for new tenants.
• Ensure accurate rent billing and rent receivable.
• Ensure collection of current and outstanding rent
• Institute legal proceedings for uncollectable rent debt.

4. Utilities Management

• Open municipal utilities and rates account for each property in the portfolio.
• Ensure all utilities and tax (rates) invoices are received and prepare rates recons to ensure accuracy.
• Facilitate payment processes of all utilities and rates accounts accordingly to reduce legal risks and penalties.
• Ensure recovery of utilities costs from users/tenants.

5. Property Management System and Reporting

• Provide support to the development of the immovable property lease plan and update thereof.
• Ensure all leases, property and tenant information are captured on the system.
• Ensure data integrity and provide regular reports.
• Report regularly on work, challenges, and action plans for management.
• Record properties expenditure and revenue on departmental dashboard.

6. Property Insurance

• Ensure all properties in the portfolio are insured against risk of fire and public liability.
• Monitor and check all immovable properties insurance invoices for correctness.
• Facilitate and record payments of insurance into the unit dashboard.

7. Qualifications & Experience

• A relevant degree or equivalent in the facilities or property or real estate management or law environment discipline
• Working knowledge of real estate law, principles and practice is required
• Registration to Professional Body will be added advantage
• Excellent communication and negotiation skills
• Experience in the public sector environment will be added advantage
• 1 to 3 years’ experience in the leasing management environment is required
• Drivers’ license
• Computer literacy in Microsoft Package

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Remuneration Scale: R 298 100 and R 372 630 per annum (all-inclusive package)

Closing date for applications is 4 March 2025

To submit your application, please send an email HDARECRUITLAND@thehda.co.za

When submitting your application for a position, please adhere to the following:

1. CVs received after the closing date will NOT be considered.

2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.

3. The CV must be in PDF format.

4. Copies of all qualifications must be provided.

5. Copy of identity document must be provided.

6. Two contactable references.

Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service: The HDA is an equal opportunity employer, Appointments will be made in accordance with the HDA Employment Equity policy, The HDA reserves the right not to make an appointment. We thank all applicants for their interest.

Communication will be conducted with short-listed applicants only.

The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

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