Entry Date: 25 Apr 2025
Expiry Date: 02 May 2025
The Housing Development Agency (HDA) is a national public sector development agency that inter alia has the mandate to identify, acquire, prepare and develop suitable land for human settlements. The Agency also undertakes the programme and project management for development of housing and human settlements. The HDA carries out its functions in partnership with a range of stakeholders including national, provincial and local government as well as with communities, developers and financiers. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements.
For more information about the HDA, please visit our website: www.thehda.co.za
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The HDA has the following 6 Months Temporary Contract Position: Programme Administrator: Corporate Support
Location: Head- Office (Johannesburg)
Reporting Line: Head: Corporate Support
Reference: HDAPA001
Main Purpose: To provide support to the Corporate Support Department by ensuring that programmes and projects are well coordinated as well as ensuring that the department is fully administratively and operationally functional.
Key Performance Areas:
1. Corporate Support Programmes
• Develop and implement office management systems that facilitate the efficient and effective operation of the Corporate Support Department.
• Assist in the management of Corporate Support programmes and projects implementation, administration and compilation of relevant documentation.
• Creation and implementation of a system that create accessible information to all users within the Corporate Support business units.
• Ensure smooth running of departmental programmes and projects.
2. Document Management
• Oversee the storage and maintenance of existing documents within the Corporate Support business units.
• Oversee and manage the Corporate Support business units document and management (IMIS) system.
• Monitor and update stored information and data.
• Maintain database of service providers, clients and other key stakeholders on programme and projects.
• Support the Department in quality management systems implementation and management.
• Audit personnel files and ensure that any outstanding information is retrieved and updated on employee files and IMIS system.
• Ensure effective and efficient document movement and tracking for approvals between departments.
3. Financial Planning and Management
• Assist the Corporate Support with the preparation and consolidation of Annual budget reviews and budgeting processes.
• Assist with monitoring departmental spending of ongoing projects against the budget.
• Assist with management of the department procurement and related requirements.
• Manage the submission of invoices to finance department and ensure invoices are paid on time.
• Ensure compliance and adherence to HDA procurement processes both internally and externally.
4. General Departmental Support
• Ensure that new staff onboarding documentation is filed in the appropriate personnel file.
• Provide operational and administrative support to the Corporate Support business units whenever required.
• Liaison and facilitation of relationships between the Corporate Support department and internal stakeholders including service providers.
• Assist booking meeting venues and set-up for critical meeting are in order i.e tools, documentation and projectors.
• Assist with gathering information for internal and external audits purposes.
• Assist with Reception duties as and when necessary.
• Perform ad-hoc duties whenever required by the Head: Corporate Support and business units managers.
5. Reporting
• Provide regular feedback to the Head: Corporate Support regarding operational responsibilities.
• Assist with compilation of monthly and quarterly reports for each unit within the Corporate Support.
• Ensure that proper record keeping (statistics) are retained and updated regularly to ensure smooth retrieval of information whenever required.
6. Qualifications and Experience
• Grade 12 or similar qualification.
• Post-matric qualification will be an added advantage.
• Relevant experience in office administration and coordination.
• Competent in Ms Office Package (Word, Excel, PowerPoint, Outlook)
• Ability to communicate effectively.
• Operate independently, delivering high-quality results, accuracy and attention to detail.
Remuneration Package: R19 500 per month (all-inclusive package)
Closing date for applications is 02 May 2025.
To submit your application, please send an email to : hdarecruitecshr@thehda.co.za
When submitting your application for a position, please adhere to the following:
1. CVs received after the closing date will NOT be considered.
2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
3. The CV must be in PDF format.
4. Copies of all qualifications must be provided.
5. Copies of identity document must be provided.
6. Two contactable references must be provided.
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
Conditions of service: ● The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females ● The HDA reserves the right not to make an appointment.
We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.
