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Entry Date: 23 Aug 2024
Expiry Date: 29 Aug 2024

The Housing Development Agency (HDA) is a national public sector development agency that inter alia has the mandate to identify, acquire, prepare, and develop suitable land for human settlements. The agency also undertakes the programme and project management for development of housing and human settlements. The HDA carries out its functions in partnership with a range of stakeholders including national, provincial, and local government as well as with communities, developers, and financiers. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements.

For more information about the HDA, please visit our website: www.thehda.co.za.

Follow us on X @the_hda and on Facebook: The Housing Development Agency.

LinkedIn @The Housing Development Agency

The HDA has the following Three year Fixed-term contract position:

Position: SCM Officer

Location: Head Office

Reporting Line: Manager SCM

Reference: HDASCMO02

Main Purpose: To provide administrative support to the SCM unit.

Key Performance Areas:

1. Order Management

• Daily management of procurement to pay process for all provinces.
• Receive and assess requisitions with the purpose of determining the procurement strategy to be used.
• Issue and place request for quotations in the relevant media and HDA website.
• Evaluate supplier offers in line with the Preferential Procurement Policy framework Act and the HDA. Supply Chain policies and procedures.
• Identify and analyse commodities with the objective of creating contracts.
• Expediting on outstanding orders.
• Compile monthly purchase order reports.
• Report on savings, cost reduction and avoidance.
• Keep all documents (Requisitions, quotations and orders) together for filing purposes.
• Provide support to HDA staff in the interpretation, implementation and procurement policy for purchases under R1 million.

2. RFX Management

• Place adverts in appropriate media for the required time period.
• Preparing, issuing of RFX documents.
• Receive and register RFX documents.
• In conjunction with user departments, evaluate supplier offers and recommend
• Provide guidance to the end users in terms of the RFX procedures.
• Confirm SLA’s are in place prior to formal appointment where applicable (i.e. services).
• Compile and prepare SCM report after evaluation of bids.

3. Vendor Management

• Coordinate the loading and updating of vendors into the Sage 300 system.
• Manage the rotation of vendors.
• Report on non-performance by vendors.
• Compile monthly report in terms of contracts, purchase orders and BBBEE spend.

4. Contract Maintenance

• Verify documents received against contract checklist.
• Follow-up on outstanding contracts and all relevant documentation.
• Report on contracts that are about to expire and action taken.
• Update contract register.
• Safekeeping ad filing of contracts.
• Draft standard contracts for approval.
• Loading of approved contracts on ACCPAC.

5. Bid Committees Administration

• Compile BAC packs after evaluation of BCA packs.
• Manage the timeous distribution of BAC packs.
• Reviewing the terms of reference for approval.
• Minutes taking at BSC if required.

6. Administration and Filing

• Assist with the updating of the HDA website with all adverts, calls for proposals and proposal awards.
• Monitor movement of contracts.

7. Qualifications & Experience

• National Diploma in Purchasing / Logistics.
• 3 years SCM experience.
• Competent in MS Outlook, Excel intermediate, PowerPoint intermediate and Word intermediate
• Competent at ACCPAC
• Good communication, analytical and administrative skills.
• Knowledge of PFMA, PPPFA and National Treasury Regulations, Broad Based Black Economic Empowerment (BBBEE).

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Remuneration Scale: R394 200 to R492 750 per annum (all inclusive package)

Closing date for applications is 29 August 2024.

To submit your application, please send an email HDARecruitSCM@thehda.co.za

When submitting your application for a position, please adhere to the following:

1. CVs received after the closing date will NOT be considered.

2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.

3. The CV must be in PDF format.

4. Copies of all qualifications must be provided.

5. Copies of identity document must be provided.

6. Two contactable references.

Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of service: The HDA is an equal opportunity employer, Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females, The HDA reserves the right not to make an appointment.

We thank all applicants for their interest.

Communication will be conducted with short-listed applicants only.

The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.

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