Entry Date: 13 Feb 2018
Expiry Date: 20 Feb 2018
The HDA has the following permanent position:
Officer Supply Chain Management
Main Purpose: To provide administrative support to the SCM unit.
Key Responsibility Areas: Order management: • Daily management of procurement to pay for all provinces • Receive and assess requisitions with the purpose of determining the procurement strategy to be used • Issue and place request for quotations in the relevant media and HDA website • Evaluate supplier offers in line with the Preferential Procurement Policy framework Act and the HDA Supply Chain policies and procedures • Identify and analyse commodities with the objective of creating contracts • Expediting on outstanding orders • Compile monthly purchase order reports • Report on savings, cost reduction and avoidance • Keep all documents (Requisitions, quotations and orders) together for filing purposes • Provide support to HDA staff in the interpretation, implementation and procurement policy for purchases under R1 million • RFX management: • Place adverts in appropriate media for the required time period • Preparing, issuing of RFX documents • Receive and register RFX documents • In conjunction with user departments, evaluate supplier offers and recommend • Provide guidance to the end users in terms of the RFX procedures • Confirm SLA’s are in place prior to formal appointment where applicable (i.e. services) • Compile and prepare SCM report after evaluation of bids •Vendor management • Coordinate the loading and updating of vendors into the Sage 300 system • Manage the rotation of vendors • Report on non-performance by vendors • Compile monthly report in terms of contracts, purchase orders and BBBEE spend • Contract maintenance • Verify documents received against contract checklist • Follow-up on outstanding contracts and all relevant documentation • Report on contracts that are about to expire and action taken • Update contract register • Safekeeping ad filing of contracts • Draft standard contracts for approval • Loading of approved contracts on ACCPAC • Bid committees administration • Compile BAC packs after evaluation of BCA packs • Manage the timeous distribution of BAC packs • Reviewing the terms of reference for approval • Minutes taking at BSC if required • Administration and filing • Assist with the updating of the HDA website with all adverts, calls for proposals and proposal awards • Monitor movement of contracts.
Requirements: • National Diploma in Purchasing / Logistics • Three years’ SCM experience • Competent in MS Outlook, Excel intermediate, PowerPoint intermediate and Word intermediate • Competent at ACCPAC • Good communication, analytical and administrative skills • Knowledge of PFMA, PPPFA and National Treasury Regulations, Broad Based Black Economic Empowerment (BBBEE).
Please forward relevant CV in a Microsoft Word format to firstname.lastname@example.org (Clearly marked with the reference number of the position).
Should you not comply with the above requirements your application will NOT be considered.
Closing date for applications: 20 February 2018
CVs received after the closing date will NOT be considered. Kindly take note if you have not been contacted within fourteen (14) days of the closing date; please consider your application unsuccessful.
Enquiries: Noxolo Phohleli/Wandile Mhlanga 011 6562863
Conditions of service: The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA EE policy ● The HDA reserves the right not to make an appointment.