Entry Date: 17 Sep 2023
Expiry Date: 26 Sep 2023
The Housing Development Agency (HDA) is a national public sector development agency that acquires and prepares land as well as develop the land and project manage the development of housing and human settlements. We carry out our activities in partnership with a range of stakeholders including national, provincial, and local government and municipalities, as well as with communities, developers, financiers, and other affected parties. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements. For more information about the HDA, please visit our website: www.thehda.co.za.
Follow us on Twitter @The_HDA and on Facebook: TheHDA.
The HDA has the following three-year fixed term contract position:
Operations Support Coordinator
Location: Head Office, Johannesburg
Reporting Line: Head: Strategy Programme Planning and Coordination
Reference: OSC 015
Main Purpose: To ensure that the Business Unit is fully functional through facilitating, coordinating, and supporting the Head with the operational functions and administrative logistics.
Key Performance Areas:
•Provide regular feedback to the Regional Managerregarding operational responsibilities
1. Business Unit Support:
• Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment.
• Assisting with the logistics of site office set up and maintenance requirements at these offices.
• Managing office procurement requirements
• Design and implement business continuity procedures to ensure business stability in the event of a crisis.
• Attend to health and safety requirements within the office environment.
2. Document Management:
• Facilitate the gathering of relevant information and reports of the Business Unit
• Assist with the collation and the setting up of the Unit’s budget.
• Oversee storage and maintenance of existing documents within the document management system.
• Provide training to users e.g. project teams, Project administrator’s on usage of electronic version of the document management system.
• Monitor and update stored information and data.
• Maintain database of service providers, clients, and other key stakeholders
3. Reporting
•Ensure that proper record keeping (statistics) are retained and updated regularly and
prepare and submit statistical/statutory reporting as appropriate.
•Assist with the preparation of monthly and quarterly performance reports
4. Financial Planning and Management:
• Assist in preparing the Head of Business Unit s Office budget and monitor and track expenditure.
• Ensure compliance and adherence to HDA procurement processes both internally and as related to service providers.
• Manage variance reporting in conjunction with the Head of Business Unit
5. General Operations Support
• Ensure new staff receive induction and orientation training and all details are loaded on the relevant HR.
• Practise sound labour relations within the approved conditions of service with regard to HDA staff
• Creation and implementation of a system that create accessible information to all users within the various programmes.
• Provide operational and administrative support to the regional offices when required.
• Maintaining a diary and meeting schedules management for the Head of Business Unit
• Liaison and facilitation of relationships with stakeholders including service providers and government officials with the Head of Business Unit and Management
• Sourcing and booking venues and meetings rooms when required.
• Ensure set-up for critical meetings are in order i.e., tools, documentations, projectors etc.
• Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes, report, presentations etc.) for meetings as required
• Ensuring smooth running of event and quick resolution of any issues on the day.
6. Requirements:
• Grade 12
• Relevant Office Management or Business administration qualification (National Diploma)
• 5-8 years of experience in similar role
• 3-years’ experience in office administration management is required
• Competent in MS Office package, Outlook, Excel, PowerPoint, Project, and Word
• Experience in basic management.
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Remuneration Scale: R453 300 to R566 616 per annum (all-inclusive package)
Closing date for applications is 26 September 2023.
To submit your application, please send an email HDARecruitSSPPC@thehda.co.za
When submitting your application for a position, please adhere to the following:
1.CVs received after the closing date will NOT be considered.
2.The Job Title and Reference number for the relevant position must appear in the subject line
of your application.
3.The CV must be in PDF format.
4.Copies of all qualifications must be provided.
5.Copy of identity document must be provided.
6.Two contactable references.
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
Conditions of service: ● The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females ● The HDA reserves the right not to make an appointment.
We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.
