Entry Date: 02 Jul 2023
Expiry Date: 09 Jul 2023
The Housing Development Agency (HDA) is a national public sector development agency that acquires and prepares land as well as develops the land and project manages the development of housing and human settlements. We carry out our activities in partnership with a range of stakeholders including national, provincial and local government and municipalities, as well as with communities, developers, financiers and other affected parties. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements. For more information about the HDA, please visit our website: www.thehda.co.za.
Follow us on Twitter @The_HDA and on Facebook: TheHDA.
The HDA has the following Fixed term contract position ending 31 March 2028:
Programme Coordinator
Location: Head Office – Johannesburg
Reporting Line: Coordinator Programme Manager
Ref: HDA PC006
Main Purpose: To provide effective office coordination and communication support to the department. To ensure that programmes are fully functional through facilitating, coordinating, and supporting the Coordinator Programme Manager with the operational functions and administrative logistics, including programme office support.
Key Performance Areas:
1. General Programme operational support
• Provide operational and administrative support to the Department on all Programme and Projects
• Develop and implement office management systems that facilitate in the smooth operation of the office and support a pleasant working environment
• Maintain the diary and meeting schedules for the Coordinator Programme Manager and Management
• Manage the procurement requirements
• Sourcing and booking venues and meetings rooms when required
• Rendering support and assistance to all strategic planning, monitoring, and evaluation-related functions
2. Meeting Management
• Arrange and facilitate departmental meetings
• Arrange and facilitate various department meetings on behalf of the Coordinator Programme Manager recording and taking of minutes, consolidation and follow up action plans
• Ensure set-up for critical meetings are in order i.e. tools, documentations, projectors etc.
• Drafting, receiving approvals and distribution of relevant documentation (agenda’s, minutes, report, presentations etc.) for meetings as required
•Facilitate the gathering of relevant information and reports
3. Document Management
•Oversee storage and maintenance of existing documents within the document management
system.
•Provide training to users e.g., project teams, Project administrators on usage of electronic version of thedocument management system.
•Monitor, update, and store information and/or data
•Maintain database of service providers, clients, and other key stakeholders
•Ensure timeous submission of all monthly and quarterly Programme Reports to the Programme Manager/ Organisational Performance/ M&E.
4. Reporting
•Assist in the development, implementation and tracking of the Annual Performance Plans (the statement of intent/ IPWs)
•Develop and track the Operational Risk Register and ensure adherence to risk mitigation strategies and delivery timelines
•Ensure information is consolidated and uploaded onto the HDA Dashboard (Information Management Tool M&E) for strategic reporting
•Render support in the development of scorecards/ performance contracts for all staff (probation contracts/coaching and performance reviews)
5. Performance Management
•Co-ordinate submission of performance contracts and assessments the department
•Ensure accurate Quarterly Evidence Files (POE) are submitted by all staff
6. Personnel Management
•Manage the PDP’s for teams to support
•Liaise with HR support with the administration of personnel matters such as salary matters.
•Assist in the updating and amendment of the Departmental needs to align to the
Organisational needs
•Update employees with new information & policies and adhere to requests from Corporate Support
•Manage office procurement requirements
7. Finance Management
•Preparation and submission of invoices for payments
•Ensure provision of relevant financial information for use by the Programme Manager & team in decision making processes
•Ensure regular provision of financial information related to projects for statutory and other financial reporting requirements
Requirements
•Grade 12 and National Diploma in office administration/project management
•Competent in MS Project, Outlook, Excel intermediate and Word intermediate
•3-5 years’ experience in a similar role
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Remuneration Scale: R 394 200 and R 492 750 per annum (all-inclusive package)
Closing date for applications is 09 July 2023.
To submit your application, please send an email HDARecruitRegGADA@thehda.co.za.
When submitting your application for a position, please adhere to the following:
1. CVs received after the closing date will NOT be considered.
2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.
3. The CV must be in PDF format.
4. Copies of all qualifications must be provided.
5. Copies of identity document must be provided.
6. Two contactable references.
Kindly take note if you have not been contacted within twenty-one (21) working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.
Conditions of service: ● The HDA is an equal opportunity employer ● Appointments will be made in accordance with the HDA Employment Equity policy and priority given to people living with disabilities and females ● The HDA reserves the right not to make an appointment.
We thank all applicants for their interest.
Communication will be conducted with short-listed applicants only.
The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.
