04 Kikuyu Road, Sunninghill, Johannesburg, 2157


Specialist: Supply Chain Management

Entry Date: 03 Dec 2022
Expiry Date: 11 Dec 2022

The Housing Development Agency (HDA) is a national public sector development agency that inter alia has the mandate to identify, acquire, prepare and develop suitable land for human settlements. The agency also undertakes the programme and project management for development of housing and human settlements. The HDA carries out its functions in partnership with a range of stakeholders including national, provincial and local government and municipalities, as well as with communities, developers and financiers. Established in 2009, the Agency was established by an Act of Parliament in 2008 and is accountable through its Board to the Minister of Human Settlements. For more information about the HDA, please visit our website: www.thehda.co.za.

Follow us on Twitter @The_HDA and on Facebook: TheHDA.

The HDA has the following fixed term contract position:

Specialist: Supply Chain Management

Location: Head Office - Johannesburg

Reporting Line: Manager: Supply Chain Management

Ref: HDA SSCM 2022

Main Purpose: To manage and implement effective SCM Policies and Practices within the HDA.

Key Performance Areas:

Tender Process Management:

Bid Specification and Calls for Proposals

Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders

Provide advice in the development of Calls for Proposal to ensure that SCM policies are complied with

Take minutes if required

Tender Documentation Preparation and Advertising

Establish industry based tender compliance requirements (e.g. CIDB, NHBRC) through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.

Distribute the draft tender advert template to facilitate the line manager drafting a tender advert

Place advert in appropriate media for the required time period

Tender/Proposal Receipt

Receive tenders/proposals either through email or hard copy submitted tenders, implement the required tender receipt management process.

Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.

Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee

Bid Evaluation Committee

Schedule and convene a Bid Evaluation Committee through identifying key participants and distributing relevant materials

Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion

Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting

Apply the BEE and Pricing formulae to the tenderers that meet the Bid Evaluation assessment criteria and identify the highest rated tenders

Prepare the packs for the Bid Adjudication Committee

Bid Adjudication Management:

Manage the approval, signature and storage of BAC minutes and reports

Bidder Communication:

Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policy

Refer any queries from bidders related to tender/proposal outcomes to SCM and Contracts Manager

Contract Management System:

Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy

Manage the loading of contracts onto the contract management system

Maintain the contract register for tenders through updating register with all contract changes monthly

Supplier/Service Provider Management:

Address any supplier database errors with the Procurement Administrator

Approve the sharing of the HDA service providers and preferred suppliers with all HDA staff through the intranet

Manage the validity of compliance data for preferred suppliers through ensuring that relevant documentation is provided and updated annually

Vendor System Management:

Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements

Manage the issuing of purchase orders for loaded and approved vendors to ensure they are complaint with the SCM requirements

Approve purchase orders for procurement between R30 000 and R100 000 in line with the delegated authority level and SCM policy requirements

Manage the annual vendor details validation and updating process through checking the accuracy of information captured

Reporting and Administration:

Draft reports as required including:

BBBEE and SMME reports

Contract register reports

Undertake all required administration as necessary


Relevant degree or equivalent in SCM or similar

Public sector procurement experience is essential

Computer literate

Minimum 5 years public procurement experience

—————————————————————————————————————————————————————————————————————————Please forward a relevant CV (Clearly marked with the reference number of the position) in a Microsoft Word format to Virgilene@isilumko.co.za

Remuneration Scale: R521 200- R651 556 per annum (all-inclusive package)

Kindly note that should you not receive a response within 21 days please consider your application unsuccessful.

Conditions of service: The HDA is an equal opportunity employer ●Appointments will be made in accordance with the HDA EE policy and preference will be given to people with disability and females ●The HDA reserves the right not to make an appointment.

Please do not send certificates, diplomas or testimonials. We thank all applicants for their interest.

Communication will be conducted with short-listed applicants only.

Closing date for applications: 11 December 2022

For enquiries, please contact Virgilene Moodley on 011 267 2920