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Entry Date: 14 May 2024
Expiry Date: 17 May 2024

The Housing Development Agency (HDA) is a national public sector development agency that acquires and prepares land as well as develops the land and project manages the development of housing and human settlements. We carry out our activities in partnership with a range of stakeholders including national, provincial, and local government and municipalities, as well as with communities, developers, financiers, and other affected parties. Established in 2009, the Agency is established by an Act of Parliament in 2008 and is accountable through its board to the Minister of Human Settlements. For more information about the HDA, please visit our website: www.thehda.co.za

Position: Temp Property Administrative Officer

Location: Head Office – Johannesburg

Reporting Line: Manager: Land Property Management and Holding

Ref: HDA TPAO001

Main Purpose:

To maintain the day-to-day billing, arrears management, administrative, and leasing services relating to HDA property portfolios in order to meet legislative requirements and support the unit with administrative support.

Key Performance Areas:

1. Unit Coordination and Liaison

• Coordinate submission of monthly reports within the team and provide consolidated reports on the immovable property portfolio including reporting monthly and quarterly on property accounts and rental matters.
• Assist and provide input into the development and review of unit policies and operating procedures.
• Collate unit reports.
• Arrange unit meetings, record, and minute meetings.
• Assist in administering and maintaining the information for the unit dashboard and expenditure reports.

2. Rent and Rates Administration

• Billing of tenants on a monthly basis in line with signed lease agreements.
• Ensure that tenants pay their rentals on or before agreed timelines.
• Ensure all municipal accounts are opened and paid timeously for all properties in the asset register.
• Draft rent reconciliations for all leases in place in conjunction with Finance.

3. Lease and Property Finance Administration

• Liaise with Finance to ensure appropriate and accurate financial reporting and budgeting.
• General assistance with ad hoc requests from Finance and Auditors.

4. Document Management

• Maintain the documents register and ensure the safekeeping and up-to-date records of all documents relevant to rental and accounts administration in the Land Property Management and Holding unit.
• Maintain an up-to-date immovable asset register.

5. Administration & Support

• Provide general administrative support to the unit manager.
• Monitor and follow-up on all rent and municipal accounts administrative matters.
• Coordinate logistical & administrative arrangements relating to leases, inspections, rent collections, and property levies.
• Render an all-round administration service pertaining to management of land and property assets.

Qualification & Experience:

• A National diploma or equivalent (minimum of NQF Level 6) in property or real estate, or asset management.
• 1-2 years’ experience in the property or facility management environment.
• Competent in MS Package (Word, Excel, PowerPoint, Outlook, and Project).
• Code 8 (B) driver’s license or above is necessary and be able to travel extensively.

Remuneration Scale: R24 841.67 per month (all-inclusive package)

Closing date for applications is 17 May 2024.

To submit your application, please send an email to HDARECRUITLAND@thehda.co.za

When submitting your application for a position, please adhere to the following:

1. CVs received after the closing date will NOT be considered.

2. The Job Title and Reference number for the relevant position must appear in the subject line of your application.

3. The CV must be in PDF format.

4. Certified copies of all qualifications must be provided.

5. Certified copies of identity documents must be provided.

6. Two contactable references must be provided.

Kindly take note: If you have not been contacted within twenty-one (21) working days of the closing date, please consider your application unsuccessful. Should you not comply with the above requirements, your application will NOT be considered.

Conditions of service: The HDA is an equal opportunity employer. Appointments will be made in accordance with the HDA Employment Equity policy. The HDA reserves the right not to make an appointment. We thank all applicants for their interest.

Communication will be conducted with short-listed applicants only.

The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 (“POPI Act”), and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilize and process your personal information in accordance with the POPI Act.

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